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Planning A Tour

What We Do to Make Your Travel Experience Exceptional

A fantastic group tour is all about good planning. We're much more than simply tour guides.  We're right here with you and your fellow travelers each step of the way.  If you have questions, ask us.  We're happy to help.  But we also listen. We communicate with you to learn what is important to your group, then suggest and plan your tour accordingly. Throughout this process, AAD will provide information and assistance to help you and your group prepare for your upcoming tour.

Planning Your Tour

  • One of our experienced tour coordinators will work with you as you design your tour itinerary, based on what you want to see and do

  • Based on your feedback, our tour coordinators can make suggestions to enhance your tour itinerary by suggesting alternate routing, additional activities or new experiences

  • Questions about your tour?  Most can be answered in a day or two, not a week or more


Promoting Your Tour

  • Once your tour itinerary is finalized, AAD creates custom, full-color brochures especially for your tour.

  • Promotional flyers, designed to compliment your tour brochure, can be tailored to advertise an informational meeting or to direct people interested in learning more about the tour to contact you

  • AAD sends a PowerPoint presentation/tour video for you to use at an informational meeting. This presentation covers all of the important information about what's included on the tour, as well as some pictures of cities and sights seen on the tour



Preparing Your Travelers

  • Each touring group will have an informational pre-tour meeting.  At the pre-tour meeting, an AAD representative will answer any questions that you or your participants may have

  • AAD is always just a phone call away if you or a member of your tour has questions about any aspect of the tour

  • Trip cancellation/interruption insurance is available for purchase from a licensed travel insurance agent



While on Tour

  • If you choose to lead your own tour, you will receive a detailed binder with all important contact information and confirmations of all guides and reservations

  • If you choose to have a professional tour leader, you will receive information about your tour leader in advance of your departure

  • AAD provides emergency contact numbers so that tour leaders and organizers can reach an AAD staff member 24 hours a day


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